Hosting an Evansville 5:05
Evansville 5:05 Co-Hosting Guidelines
A Business After Hours is a monthly networking event for members of the Evansville Area Chamber of Commerce and all of their employees. This is a great opportunity for you and your business representatives to network with other business representatives in the Evansville area. At these events new connections can be made to build professional relationships.
Business After Hours events are usually held on a Thursday from the hours of 5:05 p.m. to 7 p.m. (date and time can only be changed if agreed upon by the host and the Chamber). Each Business After Hours is co-hosted by the business and the Evansville Area Chamber of Commerce.
BUSINESS HOST BENEFITS
As a Member of the Evansville Chamber of Commerce It is easy and cost effective to co-host one of the up to 12 Business After Hours events. Secure the month in which you would like to co-host by contacting the Chamber.
Perfect way to showcase your business and distribute information about the products and services you offer.
Co-host will have the opportunity to address the group at 5:30 p.m. for a short presentation about your business.
Prepare a tour plan for your business – not everyone will show at the same time and may need to plan on a few tours.
Publicity will take place to include your logo – through weekly email blasts, Chamber website, and Chamber Facebook page.
CHAMBER RESPONSIBILITIES
Design invitation for the Business After Hours event to include business logo and brief business description.
Send invitation to all Chamber members and encourage attendance. Invitations are sent via email and Facebook Event.
Announce event at other events for the Chamber of Commerce.
Coordinate efforts of registration to prepare name tags and provide a head count to the co-host.
Provide co-host with names of possible caterers and other member businesses they may need to have a great event.
If you want to send a personal note in the mail to the Chamber membership, labels can be provided to your business at no charge – at least 2 weeks notification for this benefit.
Ambassadors will be on hand to meet and greet – hand out name tags.
Chamber can provide tickets for any drawings and hand out when people get their name tags. (If you choose to do a drawing) - at least 1 week notification for this benefit.
BUSINESS HOST RESPONSIBILITIES
Prepare for the possibility of 30-50 people – adequate parking, etc.
Send a copy of your company logo and Submit a 30-50 word description of your business to be included in the invitation and other publicity. In the description please include what you are offering in terms of refreshments, tours, drawings…
You can go as elaborate as you would like on the food and drink for the event.
Provide an area of Welcome for Chamber Ambassadors to hand out name tags and greet.
You are encouraged to publicize, publicize, publicize – Make personal contact with area businesses to encourage them to attend. You are welcome to open it up to your customers as a customer appreciation as well.
Encourage your business to provide one or two door prizes to be drawn approximately 6 p.m. This is at the discretion of the business.
AT THE EVENT- Both Chamber and Business Host
Take photos with guests for after event promotion. Chamber will share with local media, Facebook and E-Blasts. Business feel free to share via your Facebook Page and other company media.
